Refund / Liability Policy
for Withdrawals
Liability calculations are based upon the "official" withdrawal date or date the class is dropped. Students begin incurring charges when their scheduled courses begin, not the day they complete the registration process. For liability purposes, the first day that classes are offered, as scheduled by the campus, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.
All tuition and fee liabilities are calculated based on the date of separation as recorded in the Student Records and Financial Services Office. Students will be liable for charges based on the Liability Schedules below and financial aid will be based on the Return of Title IV Funds scheduled below. A student who decides not to take classes and notifies the college any time on or after the first day of classes shall be liable for charges based on the Liability Schedules below. The last date of academic attendance will be used for students who unofficially withdraw by ceasing to attend classes. The period midpoint will be used if the last date of academic attendance cannot be determined through our attendance monitoring process.
Students who wish to separate from the college must complete a leave of absence or withdrawal form, which is initiated with their academic department. A student is not officially withdrawn until the paperwork is submitted to the Student Records and Financial Services Office.
A student who is dismissed from Alfred State for academic or disciplinary reasons prior to the end of the academic term shall be liable for all costs for that term and shall not be eligible for a refund of payment made or a reduction of charges.
Part-of-Term Calendar • Spring 2024
| Part of Term |
Length of Term |
Start Date |
End Date |
Last Day to Add |
Last Day to Drop |
Last Day to Drop Without Fee | Liability Begins |
100% Liable |
|---|---|---|---|---|---|---|---|---|
| 1 | Full Term | Jan. 22 | May 10 | Feb. 02 | March 29 | Feb. 09 | Jan. 29 | Feb. 19 |
| 8 | 4 weeks | Jan. 22 | Feb. 16 | Jan. 25 | Feb. 06 | Jan. 25 | Jan. 24 | Jan. 29 |
| D | 7 weeks | Jan. 22 | March 08 | Jan. 30 | Feb. 19 | Jan. 30 | Jan. 29 | Feb. 05 |
| E | 8 weeks | Jan. 22 | March 20 | Jan. 31 | Feb. 21 | Jan. 31 | Jan. 29 | Feb. 12 |
| G | 5 weeks | Jan. 22 | Feb. 23 | Jan. 26 | Feb. 09 | Jan. 26 | Jan. 29 | Feb. 05 |
| O | 10 weeks | Jan. 22 | April 05 | Feb. 02 | March 01 | Feb. 02 | Jan. 29 | Feb. 12 |
| U | 3 weeks | Jan. 22 | Feb. 07 | Jan. 24 | Jan. 31 | Jan. 24 | Jan. 24 | Jan. 29 |
| V | 3 weeks | Feb. 08 | Feb. 23 | Feb. 12 | Feb. 19 | Feb. 12 | Feb. 10 | Feb. 15 |
| 4 | 4 weeks | Feb. 19 | March 20 | Feb. 22 | March 04 | Feb. 22 | Feb. 21 | Feb. 26 |
| C | 10 weeks | Feb. 26 | May 10 | March 08 | April 12 | March 08 | March 04 | March 18 |
| H | 5 weeks | Feb. 26 | April 05 | March 01 | March 22 | March 01 | March 04 | March 11 |
| W | 3 weeks | Feb. 26 | March 20 | Feb. 28 | March 06 | Feb. 28 | Feb. 28 | March 04 |
| T | 7 weeks | March 18 | May 10 | March 27 | April 18 | March 27 | March 25 | April 01 |
| 3 | 4 weeks | March 21 | April 12 | March 26 | April 04 | March 26 | March 23 | March 28 |
| 14 | 4 weeks | March 21 | April 17 | March 26 | April 05 | March 26 | March 23 | March 28 |
| F | 8 weeks | March 21 | May 10 | April 01 | April 10 | April 01 | March 28 | April 11 |
| X | 3 weeks | March 21 | April 05 | March 25 | April 01 | March 25 | March 23 | March 28 |
| I | 5 weeks | April 08 | May 10 | April 12 | April 26 | April 12 | April 15 | April 22 |
| Y | 3 weeks | April 08 | April 24 | April 10 | April 17 | April 10 | April 10 | April 15 |
| 7 | 4 weeks | April 15 | May 10 | April 18 | April 30 | April 18 | April 17 | April 22 |
| 10 | 4 weeks | April 18 | May 10 | April 23 | May 02 | April 23 | April 20 | April 25 |
| Z | 3 weeks | April 25 | May 10 | April 29 | May 06 | April 29 | April 27 | May 02 |
Part-of-Term Calendar • Summer 2024
| Part of Term |
Length of Term |
Start Date |
End Date |
Last Day to Add |
Last Day to Drop |
Liability Begins |
|---|---|---|---|---|---|---|
| 1 | 10 Weeks | May 28 | Aug 05 | Jun 10 | Jul 08 | Jun 04 |
| 2 | 12 weeks | May 28 | Aug 19 | Jun 12 | Jul 16 | Jun 04 |
| A | 3 weeks | May 28 | Jun 17 | May 28 | June 07 | May 30 |
| B | 3 weeks | Jun 24 | Jul 12 | Jun 24 | Jul 04 | Jun 26 |
| C | 4 weeks | May 28 | Jun 24 | May 28 | Jun 12 | May 30 |
| D | 4 weeks | Jun 24 | Jul 19 | Jun 24 | Jul 09 | Jun 26 |
| E | 4 weeks | Jul 23 | Aug 19 | Jul 23 | Aug 07 | Jul 25 |
Tuition and Fees Liability Schedule
The following liability schedules are for these fees:
- Tuition
- Student Activity Fee
- Athletics Fee
- Technology Fee
- Health Fee
- Transportation Fee
- Fitness Center Fee
- Course Fees
Fall/Spring Full Semester Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 30% |
| 3 | 50% |
| 4 | 70% |
| 5 + | 100% |
12 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 40% |
| 3 | 60% |
| 4 + | 100% |
10 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 50% |
| 3 | 70% |
| 4 + | 100% |
9 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 55% |
| 3 | 75% |
| 4 + | 100% |
8 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 60% |
| 3 | 80% |
| 4 + | 100% |
7 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 65% |
| 3 + | 100% |
6 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 70% |
| 3 + | 100% |
5 Week Part-of-Term Courses
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 | 75% |
| 3 + | 100% |
4 Week Part-of-Term Courses
| Day | Liability |
|---|---|
| 1 - 2 | 0% |
| 3 - 5 | 50% |
| 2 Week + | 100% |
3 Week Part-of-Term Courses
| Day | Liability |
|---|---|
| 1 - 2 | 0% |
| 3 - 5 | 65% |
| 2 Week + | 100% |
2 Week Part-of-Term Courses
| Day | Liability |
|---|---|
| 1 - 2 | 0% |
| 3 - 5 | 80% |
| 2 Week | 100% |
1 Week Part-of-Term Courses
| Day | Liability |
|---|---|
| 1 | 100% |
| Other Fees | Liability |
|---|---|
| Orientation | 100% liable as of the first day of class. |
| College | 100% liable as of the first day of class. Liability is based on the number of credit hours in process at the time of the withdrawal. |
| Transcript | Non-refundable once liable for semester tuition charge(s). |
| Late Registration | 100% liable after the first week. |
| Graduation | Charge removed only if the student withdraws during first four weeks of classes. No charges will be removed after the fourth week. |
| Vehicle Registration | Charge removed only if the student withdraws during first four weeks of classes. (Vehicle hang tag must be returned). No charges will be removed after the fourth week. |
Housing and Meal Liability Schedule
Fall/Spring Room Rent Fee
Liability Schedule
| Week | Liability |
|---|---|
| 1 | 0% |
| 2 - 8 | 50% |
| 9 + | 100% |
NOTE - Students holding Residential Student Staff positions will receive credit from their start date in the position through their termination date as determined by the Office of Residential Life.
Meal Plan and
Campus Spending Account
Unused portions are refunded by the ACES Office or are credited to the student's bill.
Please call 607-587-4064 or visit their office on the first floor of CDH where your ASC Photo ID was taken for more information.
Return of Title IV Funds
If a student withdraws, is dismissed, or takes a leave of absence prior to the 60% point of the semester, Title IV funds must be returned to the source based on federal regulations unless a student meets one of the withdrawal exemptions for programs offered in modules. For the purpose of the return of Title IV funds, Title IV aid is PELL, SEOG, Federal Subsidized Direct Loans, Federal Unsubsidized Direct Loans, and Federal PLUS Loans. Students who do not complete at least 60% of the semester and are receiving Title IV aid may owe a bill after funds are returned to the source. This is also the case for students who unofficially withdraw by ceasing to attend classes.
Institutional Scholarships
Should a student receiving an Distinguished Scholars Program Scholarship or a resource that includes a housing credit, tuition credit, and/or meal plan credit withdraws, is dismissed, or takes a leave of absence, the Distinguished Scholars Program Scholarship or credit will be pro-rated according to the adjusted charges. If a student receiving any other institutional scholarship withdraws, is dismissed or takes a leave of absence up through Census Day, the student will not be entitled to the scholarship.
Late Fees and Collections
If your withdrawal, dismissal, or leave of absence results in a balance due to Alfred State, it is important that payment or payment arrangements are made as soon as you receive the initial billing notice. Any balance not paid within 30 days of the initial billing notice will be subject to a late fee per the schedule below:
| Debt | Administrative or Late Payment Fee |
|---|---|
| Less than $1,000 | Up to $30 |
| $1,000 to $1,999 | Up to $40 |
| $2,000 and above | Up to $50 |
In accordance with State University of New York (SUNY) policy, the College sends past due accounts to a collection agency and/or the New York State Attorney General when the account is three months past due.